Booking & Reservations
All bookings will require a signed contract and deposit.
Click here to download copy of contract.
Click here to download copy of contract.
TERMS
PAYMENTA $1,000.00-dollar deposit is required to hold the reservation date for your event and must be returned with the signed contract. The deposit is non-refundable. Payment in full of all remaining fees is due 90 days prior to the event along with receipt of the Insurance Rider Certificate.
CANCELLATIONS
If you cancel 91+ days in advance of the event date, then you will receive 50% of your deposit as a refund. If an event is canceled within 90 days of the date, no monies are refundable. No remuneration from The Ranch can be given for weather conditions.
PHOTOGRAPHS & VIDEO WAVER
The Ranch on Beaver Creek reserves the right to use any photos and/or video taken by The Ranch during the event. Their only purpose will be for advertising by The Ranch.
SECURITY DEPOSIT FEE
A $350.00 security deposit fee for damages will be collected 90 days prior to the event. It will be mailed to the Client within 30 days of the event subject to any damages sustained to The Ranch. If there is any damage left to the property or you break any of these contract rules, you will forfeit your security deposit, as well as incur any additional fees to repair damages.
DAMAGE AND LOSS
The Client agrees to pay for any damages or loss done to The Ranch during the event.
CLIENT DAMAGE AND LOSS
The Ranch on Beaver Creek will not assume any responsibility for damages or loss of property of the Client, Client's guests, or subcontractors, during, before, or after the event.
SMOKING
Smoking is restricted to designated outside areas only.
ALCOHOLIC BEVERAGES
Restrictions apply. No hard liquor. Beer, wine, and champagne are acceptable. Liquor liability MUST be included on your Liability Insurance. A licensed professional bartender must tend the bar at all times. No alcohol served until after the I DO's. Bar closes @ 10:00 PM. Violations may result in loss of Security Deposit. Any use must be pre-approved by owners of The Ranch. Food must be served whenever alcohol is provided per OLCC rules. It is up to the responsibility of the renter to ensure that intoxicated individuals are not served additional alcohol. All alcohol service must stop at least 30 minutes prior to the scheduled end of the event.
CATERER
Caterers must be licensed and approved by The Ranch. A copy of their current Caterer's license and of their Insurance Policy must be on file prior to the event. If you are self-catering, your Insurance Rider Certificate must provide the proper coverage. If self-catering, all refuge must be removed by client and facility must be left as it was found.
ADDITIONAL GUESTS
Venue packages are for up to 200 guests. There will be an additional fee of 100.00 per 25 additional guests over the 200. This fee covers porta potties, extra garbage, additional staff and wear/tear. You are responsible for renting the additional tables and chairs.
REQUIRED INSURANCE
Clients are required to provide a Certificate of Insurance in the form of a Special Event Rider. The Rider must include proof of special event coverage for the event at The Ranch in the amount of one million $1,000,000 dollars and "The Ranch on Beaver Creek LLC" must be listed as an Additional Insured. If serving alcohol, Liquor Liability must be included on your Insurance Policy. A copy of the Insurance Certificate must be provided 90 days before the event. (You might want to check with your Homeowners policy for coverage.)
All bookings will require a signed contract and deposit.
Click here to download copy of contract.
Click here to download copy of contract.
